HR Document Collection Software with Invoicing & Labels
Hire 40% faster with one-click portal links. Collect employment docs, background checks, and invoicing all in one place. Auto-organize by department with color-coded labels.
Why HR Teams Choose Middledoc
Reduce Time-to-Hire by 40%
Offer letters and employment documents get stuck in email. Middledoc sends a one-click portal link. Candidates upload signed offers, W-4s, I-9s, and background check authorizations in minutes. No email chains. No lost files.
Complete Compliance Documentation Instantly
E-sign offer letters, arbitration agreements, IP assignments, and handbook acknowledgments without buying DocuSign. Every signature comes with an audit trail and timestamp. Compliance audits are now quick and painless.
Onboard New Hires Without Paper
Pre-employment screening, I-9 verification, tax forms, direct deposit setup, emergency contact sheets—candidates upload everything through one secure portal. Your onboarding team stops chasing attachments.
Built for Modern HR Workflows
Multi-Signer Workflows
Send documents to candidates and co-signers (managers, witnesses) simultaneously. Track signatures in real time. Reminders send automatically if someone misses the deadline.
Email Templates for HR
We've built HR-specific templates for offer letters, onboarding reminders, and document requests. Customize them with your branding and send instantly.
Mobile-First Candidate Portal
Candidates upload documents from their phone, desktop, anywhere. Camera capture for ID photos and documents. Push notifications when new documents arrive.
Bulk Document Requests
Need I-9 updates from 30 employees? Send one request to everyone. Track completion status in real time. Reminders send automatically.
Invoicing for Contractor & Onboarding Fees
Invoice contractors, manage onboarding fees, and payment tracking directly in Middledoc. Multi-currency, PDF previews, send to 4 recipients with CC/BCC.
Client Labels for Employee Organization
Color-code employees by department, location, status, or team. Quick tag-based filtering. Organize your entire workforce at a glance.
Google Drive Auto-Export
Employee documents automatically sync to Google Drive organized by employee folder. Perfect for talent records, background checks, and onboarding files.
“Our recruiting team was drowning in offer letter revisions and document chase-ups. Middledoc eliminated 80% of that back-and-forth. Candidates finish onboarding docs in 24 hours instead of 3 days. At $39/month for our team, it paid for itself in the first week.”